Unique venue for wedding ceremonies & receptions in the heart of the New Forest

07976 394 663

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The bride and groom can choose to decorate the venueThe large marquee ajoins the Carpenter's BarnThe setting in the private ancient woodland is idyllicThe bride and groom are showered with rose petal confettiGuests can stay overnight in the Shepherd's HutsGuest at the woodland wedding reception enjoy the beautiful setting

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Wedding Arrangements Form
  1. Your wedding reference number(*)
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  2. This form must be submitted to the wedding co-ordinator at Weddings in the Wood at least 7 days prior to your event. Extended access to the venue can only be guaranteed if it is booked at the same time as the booking for the reception is confirmed.

    If this form is not received 7 days before the date of the wedding reception the Company cannot guarantee that all the arrangement will be honored.
  3. Please email our wedding co-odinator if you do not know the wedding reference.
  4. Date of your reception(*)
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  5. Select Wedding Package(*)
    Please select the type of package required
  6. Standard package allows access from 18.00hrs the day before the wedding to half-past midnight for your guests on the day of the wedding.
    Extended package allows access from 09.00hrs the day before the wedding for venue preparation to half-past midnight on the day of the wedding. For more information and prices.
  7. For the extended access, please provide details of the names and times that any contractors will be arriving on site and the time you will be arriving at the venue.
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  8. Is your ceremony at our venue?
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  9. Where is your ceremony being held?
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  10. What time is your ceremony?(*)
    Please provide the time of your ceremony
  11. What are your final guest numbers (excluding children under 5) for your ceremony?
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  12. What are your final guest numbers (excluding children under 5) for daytime reception?
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  13. What are your final guest numbers (excluding children under 5) for evening reception?
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  14. What time will guests arrive at our venue?(*)
    Please provide an arrival time for guests
  15.  
  1. SITE FACILITIES
  2. Do you require the barn to be lined? (Please note that our staff can only gain access to hang drapes from the start of the hire period).
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  3. Do you require the marquee to be lined? (Please note that our staff can only gain access to hang drapes from the start of the hire period)
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  4. Woud you like to hire our marquee heater?
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  5. Tick if any of these additional facilities have been requested for the marquee



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  6. Please specify the other additional facilities required.
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  7. Will you require additional cloakroom facilities (where guest numbers exceed 150)
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  8. Do you require any cloakroom facilities for the disabled?
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  9.  
  1. TABLES AND CHAIRS
  2. Please specify the number of bistro style chairs (max 120) required.
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  3. Please specify the number of round tables - 5ft6in (max 12) required.
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  4. Do you require the 6ft round table?
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  5. Do you require the 3ft round cake table?
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  6. Please specify the number* of 6ft trestle tables required for dining.
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  7. Please specify the number* of 6ft trestle tables required for serving reception drinks.
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  8. Please specify the number* of 6ft trestle tables required for serving food and food preparation (caterer's).
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  9. Will you require a trestle table* for presents?
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  10. * Please note we have a maximum of 19 trestle tables available
  11. How many, if any, benches do you require? We hold stock of 22.
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  12. How many, if any, rustic picnic tables/benches do you require? Maximum of 10 available.
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  13. Please specify the number of garden chairs - white plastic (max 60) required.
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  14. Please specify the number of straw bales for seating required - if any. (Additional charges apply).
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  15. Have you arranged to hire any tables/chairs?
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  16. Please provide the name of the supplier
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  17. Please provide a contact number for the supplier
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  18. What items will be delivered to the venue and on what date and time?
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  19. What date and time will the hired items be collected from the venue?
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  20.  
  1. CATERING ARRANGEMENTS
  2. Are you using a caterer or food van (eg fish & chips, ice cream van) to supply any of your catering?
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  3. Name of your primary caterer
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  4. Phone number for your primary caterer
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  5. Mobile number for your primary caterer
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  6. Add another caterer
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  7. Name of your second caterer/van
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  8. Phone number for your second caterer/van
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  9. Mobile number for your second caterer/van
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  10. Add another caterer
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  11. Name of your third caterer/van
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  12. Phone number for your third caterer/van
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  13. Mobile number for your third caterer/van
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  14. Is/are the caterer(s) aware of the facilities available on site?
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  15. Do you require a water stand pipe?
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  16. Is/are your caterer(s) aware of the access arrangements for the hire period?
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  17. Is/are your caterer(s) using a service tent?
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  18. Is/are the caterer(s) aware that they will need to organise lighting for the service tent and organise an electrical distribution board for the 63 amp supply?
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  19. Will there be any other hired equipment being delivered to the site (eg refrigeration plant)?
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  20. Provide supplier contact details and delivery/collection times and dates.
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  21. Tick the meals/food you are you planning to have at your reception?
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  22. Who is providing the CANAPES/NIBBLES?
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  23. What time will the canapes be served?
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  24. Who is serving the canapes (eg buffet, from trays by staff etc)?
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  25. Brief description of the type of canapes (eg finger foods, dips, chocolate stawberries)
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  26. Who is providing the WEDDING BREAKFAST (tick all that apply)?
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  27. What time will the wedding breakfast be served?
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  28. Who is serving the wedding breakfast (eg served from a buffet, self-service buffet, plates brought to the tables)?
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  29. Brief description of the wedding breakfast menu (eg hot plated food, bbq, paella, picnic hampers etc)
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  30. Who is providing the AFTERNOON TEA?
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  31. What time will the afternoon tea be served?
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  32. Who is serving the afternoon tea (eg. self-service from buffet, waitress to tables etc)?
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  33. Brief description of the type of afternoon tea
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  34. Who is providing the EVENING MEAL (tick all that apply)?
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  35. What time will the evening meal be served?
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  36. Who is serving the evening meal (eg.self-service buffet, served buffet, bbq, hog roast, plates served to seated diners)?
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  37. Brief description of the evening meal (eg hot plated food, bbq, hog roast, paella, fish and chips etc)
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  38. Who is providing the SNACK?
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  39. What time will the snack be served?
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  40. Who is serving the snack (eg self-service buffet, served buffet, from van, served to tables etc)?
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  41. Brief description of the type of snack (eg. icecreams, cheese/biscuits/chutney, marshmallows)
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  42. What time will the CAKE be cut?
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  43. Who is providing the cake knife?
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  44. What are the arrangements for displaying the wedding cake (type of table, location of table, table cloth), who will cut up the cake, and will the cake be put into cake boxes for guests to take away or be served?
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  45.  
  1. TABLE COVER INFORMATION
  2. If a Caterer is NOT providing CROCKERY, please provide details of your arrangements for crockery including any hire information (supplier, items, expected date/time for delivery and collection)
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  3. If a Caterer is NOT providing CUTLERY, please provide details of your arrangements for cutlery including any hire information (supplier, items, expected date/time for delivery and collection)
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  4. If a Caterer is NOT providing TABLE CLOTHS and/or NAPKINS, please provide details of your arrangements for table cloths and napkins for both dining and serving tables including any hire information (supplier, items, expected date/time for delivery and collection)
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  5. If a Caterer is NOT providing GLASSES for the tables are you hiring champagne flutes and wine goblets from Weddings in the Wood?
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  6. If neither the Caterer or Weddings in the Wood are providing GLASSES for the tables, please provide details of your arrangements for table glasses including any hire information (supplier, items, expected date/time for delivery and collection)
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  7. Please provide details of your arrangements for TABLE DECORATIONS. What is being placed on the tables and who will be responsible for dressing the tables?
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  8. What are the arrangements for displaying the table seating plan?
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  9.  
  1. DRINKS INFORMATION
  2. Please provide details of your arrangements for DRINKS for the tables. What drinks are being placed on the tables and who will be responsible for organising this? (Please note our allowances for table drinks)
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  3. Do you require our staff to serve drinks at the tables?
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  4. Please provide details of your arrangements for WELCOME DRINKS. Where are the drinks being served, who is serving them and what is being served? Who is providing the glasses? Please note our drink allowances.
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  5. Please provide details of your arrangements for TOASTS. What time are the toasts, who is serving the toasts, what is being served and who is providing the glasses?
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  6. Do you have a toastmaster? If yes, who is it?
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  7. BBQ INFORMATION
  8. Do you require our staff to light any BBQs?
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  9. How many and at what time would you like the BBQs lit. Please note you will need to provide all charcoal and BBQ tools
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  10.  
  1. BAR INFORMATION
  2. What type of bar have you requested?
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  3. At what time would you like the bar to open?
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  4. Do you require an additional bar eg straw bar?
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  5. Please provide details for additional bar requirements
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  6. Will you be supplying any barrels of beer/cider?
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  7. If yes, please provide details, eg kind and if pressurised or refrigerated
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  8. On what basis are you operating the bar?
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  9. When should the bar change from tab to cash?
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  10. For the staffed only option please attach your price list, if relevant (as pdf or word document)
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  11. Please provide any additional information required to run the bar.
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  12. CAMPFIRE INFORMATION
  13. Do you require a camp fire?
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  14. At what time would you like the camp fire lit?
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  15.  
  1. OUTSIDE CONTRACTORS INFORMATION
  2. Please provide details of your arrangements for any ENTERTAINMENT, including the type of entertainment, contact details and timings. Please note amplified music can only be played in the Barn.
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  3. Please provide details of your arrangements for any OUTDOOR ACTIVITES to be provided using New Forest Outdoor Centre Instructors. Include the type of activity required and time.
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  4. Please provide details of your requirements for any CHILDCARE provision from our staff. Include the type of provision required and times.
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  5. Please provide details of plans for venue DECORATION. Please provide contact details and timings for any outside contractors eg florists.
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  6. Who is the official photograher?
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  7. Photographer's contact phone number(*)
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  8. Photographer's email(*)
    Please provide a valid email address for your photographer
  9.  
  1. ACCOMMODATION INFORMATION
  2. Will the bride and groom be staying overnight in the Honeymoon Hut?
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  3. Have all of your guests that require overnight accommodation at the venue filled out their Accommodation Booking Form? Please note accommodation is allocated on a first-booked and paid basis).
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  4. Please note that any overnight guests must leave the site by 12 noon the day after the reception and all decorations, presents etc must be cleared from the site by this time.
  5. PLANS AND TIMETABLES
  6. Which of the following plans have you provided?
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  7. Please attach a timetable for your wedding day including timings for ceremony, group photos, arrival time at the venue, reception drinks, bar opening times, meal times, speeches, day time entertainment, lighting of the camp fire, evening entertainment, first dance, guest departure for those not staying over (must be before 00.30hrs), breakfast the following morning. Pdf or word document only.
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  8. Please provide any additional information for your wedding
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  9.  
  1. PERSONAL DETAILS
  2. Name of the bride/partner (*)
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  3. Name of groom/partner(*)
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  4. Name of the best man
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  5. Name(s) of bridesmaids
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  6. Name(s) of page boys
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  7. Name of bride/partner parents (if applicable)
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  8. Name of goom/partner parents (if applicable)
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  9. Contact Name for the booking(*)
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  10. Contact address for the booking
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  11. Contact daytime phone number for the booking
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  12. Contact evening phone number for the booking(*)
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  13. Contact mobile number for the booking(*)
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  14. Contact email address for the booking(*)
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  15. Please prove you are human!(*)
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  16. A copy of the form will be emailed to you

Availability Calendar

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Calendar Notes

You may see gaps in the calendar but the site is not available for weddings on these dates. Please note that although we try to keep this calendar up to date we can not guarantee availability of dates. Please do not make any arrangements until availabilty has been confirmed.

TreeWeddings in the Wood in owned and run by Aquaire Ltd, Co. Reg. No. 7283018
c/o The New Forest Outdoor Centre, Minstead Manor Estate, Emery Down, Lyndhurst HANTS SO43 7GA
07976 394 663       www.weddingsinthewood.co.uk Send an email  vcard
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